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Following the expiration on Aug 30, 2021, federally mandated drug test collections will require a new Custody and Control Form (CCF). This announcement came last September, a part of 2 major proposed changes to federal drug test regulations.

What does this mean for your company? What does this mean for your drug testing policy? We compiled a few items thanks to Quest Diagnostics Employer Solutions to help better demonstrate how you can save time by being compliant as we enter a new era for federally mandated drug testing. 

Don’t Face Delays

Drug testing can be quick and seamless, with the right background check partner. If your background check company is too hands off, or not engaging and responsive to your needs, or if you are not in compliance with these new regulations, you could face issues in the drug testing process. 

Using the “old” version of the paper Custody and Control Form (CCF) may result in significant delays of drug test results. Luckily, if you choose to partner with a background check company like ESS, we can take care of everything you need, and you can trust you are in compliance. 

Fatal Flaws

If your background check company does not provide you with the information necessary for compliance, you not only may face delays, but could jeopardize the integrity of your existing employees, or potential new hires. The following are considered “Fatal Flaws”

  1. The collector’s printed name and signature are omitted from the custody and control form.
  2. The specimen identification numbers on the bottle and the CCF do not match.
  3. The specimen bottle seal is missing, broken or shows evidence of tampering.
  4. An insufficient quantity of specimen (less than 45ml) is received at the lab.

Read More- SAMHSA – Dept of HHS Substance Abuse and Mental Health Services Administration Center for Substance Abuse Prevention Division of Workplace Programs

When the laboratory discovers a “fatal flaw” during its processing of incoming specimens the laboratory will report that the specimen has been “Rejected for Testing” (with the reason stated). 

Using an old form after it’s expiration in August may result in potential fatal flaws if a specimen is not accompanied by a rectifying memorandum for record (MFR).

MFR Statement

Quest Diagnostics recommends proactively preparing for this change, and to double-check your paper CCF inventory today, and if you partner with ESS, you can know you will be fully organized and in compliance. We help your organization prepare and file all the necessary elements along the drug testing process electronically, and in compliance.  

In the event that an employer or collector or lab does become aware of the use of a non-Federal form or an expired Federal form, you must provide a signed statement (MFR) that states the incorrect form contains all the information needed for a valid federal drug test, and the incorrect form was used inadvertently or as the only means of conducting a test. 

ESS can offer Federal Drug Testing that is required by the following Federal Testing Authorities:

  • USCG U.S. Coast Guard
  • FRA  Federal Railroad Administration
  • FMCSA Federal Motor Carrier Safety Administration
  • FAA  Federal Aviation Administration
  • FTA Federal Transit Administration
  • PHMSA Pipelines and Hazardous Materials Safety Administration

You can also trust that ESS will ensure you do not miss any vital forms or checkboxes. We are seasoned in the background check process for any industry here in the United States. If you have any questions regarding the new federal drug testing requirements, or just want to talk to someone about employment screening, please don’t hesitate to reach out via our contact form or phone! We can help!